Please find below a template for updating your users on a change to your privacy notice.



Dear Parents & Carers


We are writing to you to inform you that we’ve made changes to the way we handle your personal data.

These changes have been reflected in our privacy notice, which can be found at {Link to Privacy Notice} .

The main changes to our Privacy Notice include:

We will now share the personal data of youth members and their parents/guardians with The Scout Association Headquarters for the purpose of managing safeguarding cases.

The privacy and security notice for The Scout Association can be found here: .

The sharing of this data will be via the Online Scout Manager platform which is used by {{Scout Group Name} to manage youth membership.

The privacy and security notice for OSM can be found here:

The Scouts Information Governance team, the OSM Data Protection Officer and the Information Commissioners Office as appropriate are in accordance with the Data Protection Act 2018.

These changes do not change the rights you have as a Data Subject.

Should you have an questions with regard to how your data is handled, please contact our Group/District Executive Committee who are the Data Controllers for this information.

If you have concerns about the way data is being handled you have the right to contact the Information Commissioners Office :


Information Commissioner’s Office

Wycliffe House Water Lane




Telephone: 0303 123 1113


Kind Regards


{Your Name Here)

Should anyone want any advice on Data Protection please contact me for further info
Charlie Kemp
ADC Comms